Admin Assistant(Marketing)

Our values are at the core of everything we do!

• INNOVATIVE. Think ahead to stay ahead.
• DRIVER. Stay hungry and act with urgency.
• OWNERSHIP. No excuses. 100% accountability.
• CARING. For employees, partners and community.
• INDIVIDUAL. We work with great people and expect a lot from them

We are one of Western Canada’s largest window and door manufacturers servicing consumers, contractors and retailers. Established in 1988 and headquartered in Edmonton, Alberta, its not just Durabuilt’s innovative manufacturing and design that places us on the list of Canada’s Best Managed Companies - it’s also our people.

Role Summary

This is a unique role and an opportunity to work with exceptional leadership as the business as it grows and evolves. With a wide range of responsibilities and competing priorities, you demonstrate excellence and a get it done attitude with the ability to prioritize and meet deadlines. You are proactive, anticipate needs, demonstrate sound judgement, and a high degree of flexibility. You provide hands-on administrative support for the Marketing department preparing documents, handling requests, invoicing, billing and vendor payments.

Accountabilities

Support

• Complete a broad variety of administrative tasks – manage expense reports, compose arrange travel plans, itineraries, agendas and compile documents for travel-related meetings.
• Build collaborative relationships to develop, maintain and strengthen internal and external partnerships that provide information, assistance and support.
• Provide a bridge for smooth communication to set and manage multiple priorities.
• Conduct research for the department, compile data and prepare documents and reports.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Prepare agendas and make arrangements for meetings as required.
• Draft letters, personal correspondence, and other tasks.
• Organize and maintain office files and records. Perform general office duties such as ordering supplies, maintaining records management systems and perform basic bookkeeping work.
• Attend meetings to record minutes as required. Compile, transcribe and distribute meeting minutes.
• Actively plan and participate in all company functions and social events.
• Perform other job duties and manage a variety of diverse and special projects as assigned by the Marketing Manager.

Education

• Certificate in Business Administration or Office Administration or Marketing.

Experience / Capabilities

• 3+ years’ experience in a senior clerical or admin assistant position.
• Equivalencies of education and experience will be considered.
• Exceptional relationship building and interpersonal skills enabling interaction at all levels.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Very high integrity, ethical and trustworthy.
• Knowledge of administrative procedures and systems such as word processing, managing files and records, transcription, designing forms and other office procedures.
• Solution focused and comfortable working in an environment which requires a high degree of attention to detail and robust deliverables.
• Comfortable with a high-volume workload, ability to multitask, organize your time and meet multiple deadlines.
• Strong work ethic, action oriented and desire to achieve excellence.
• Proactive and able to assimilate new information quickly.
• Intermediate to advanced proficiency in computer skills in Outlook, Word, Excel, PowerPoint.

Send Us Your Resume

We embrace diversity and offer equal opportunities to all qualified applicants regardless of origin, culture, ethnicity, age, ability, gender identity, sexual orientation or faith. Thank you to all those apply and those who are short-listed will be contacted.

Job Type: Full-time

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• On-site gym
• On-site parking
• Paid time off
• Vision care

Schedule:

• 8 hour shift

Work Location: In person