Administrative Assistant & Receptionist

About Us:

Plett and Associates, CPAs is a caring and dynamic accounting firm dedicated to providing exceptional business, tax and accounting services to our clients. With a commitment to excellence and a focus on client satisfaction, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. If you thrive in a fast-paced and collaborative environment, and you have a passion for supporting a team of professionals, we want to hear from you!

Position Overview:

As an Administrative Assistant at Plett and Associates, you will play a crucial role in ensuring the smooth and efficient day-to-day operations of our office. You will provide administrative support to our team of accountants and professionals, contributing to the overall efficiency and success of the firm as well as being the first contact with clients, both over the phone and in person. This position requires a detail oriented, proactive individual with excellent organizational and communication skills while being able to work independently, multi-task and be willing to help wherever needed.

Key Responsibilities:

1. General Administrative Support:

· Answer and direct phone calls in a professional manner.

· Greet clients and visitors, ensuring a positive and welcoming experience.

· Manage and maintain office supplies and equipment.

· Answer and direct emails in a professional manner.

· Handle incoming and outgoing mail, both paper and electronic

2. Calendar and Meeting Management:

· Coordinate and schedule appointments, meetings, and conference calls.

· Prepare meeting rooms and ensure all necessary materials are available.

3. Document Management:

· Assist with document preparation, formatting, and proofreading.

· Organize and maintain both electronic and physical filing systems.

· Follow up on outstanding documents both internally and externally.

4. Client Communication:

· Handle client inquiries and requests with professionalism and confidentiality.

· Assist in the preparation of client communications and reports.

5. Team Support:

· Collaborate with team members to facilitate efficient workflow.

· Provide support in various administrative tasks as needed.

Qualifications:

· Proven experience as an Administrative Assistant or in a similar role.

· Strong organizational and multitasking skills.

· Excellent verbal and written communication skills.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

· Familiarity with accounting software is a plus.

· High level of attention to detail and accuracy.

Education and Experience:

· Minimum of a high school diploma; additional qualifications in office administration or related field are a plus.

· Previous experience in an accounting or financial services firm is desirable.

Note: The above job description is not exhaustive, and the successful candidate may be required to perform additional duties as necessary to meet the ongoing needs of the firm.

Job Type: Full-time

Salary: $21.00-$23.00 per hour

Expected hours: 37.5 per week

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 2 years (preferred)
• Administrative experience: 2 years (preferred)

Language:

• English (required)

Ability to Commute:

• Surrey, BC V3Z 0S8 (required)

Ability to Relocate:

• Surrey, BC V3Z 0S8: Relocate before starting work (required)

Work Location: In person