Administrative Coordinator

Brightisle believes that everyone matters, that all humans deserve the support they need to meet their individualized needs and the right to feel safe. Brightisle provides health and community care services across Newfoundland and Labrador. Our professional teams offer a diverse range of services including home support, residential care for children and youth, support for adults with I/DD, capacity development with indigenous communities, supervised access for families as well as private health and occupational health and safety services. We strive for a world where everyone has the opportunity to experience healthy relationships, form positive attachments and live with independence and dignity.

Brightisle is seeking an Administrative Coordinator to support the day-to-day operations of Brightisle ensuring our care settings have the resources necessary to enable high-quality service delivery to our diverse client population.

We are looking for an organized and calm individual whose values are aligned with ours and who is passionate about working to ensure that all clients receive supportive, nurturing, and culturally safe care that fosters development, resiliency and independence.

Reports To: Director of Operations

Summary

The Administrative Coordinator is responsible for supporting the daily operations of Brightisle ensuring our care settings have the resources they need to provide safe, stable, and supportive home environments to the children, youth and adults in our care.

Motivated by a shared sense of purpose, the Administrative Coordinator supports an operational environment that runs efficiently and effectively while firmly placing relationships, connections, and engagement at the heart of what we do each and every day.

Key Responsibilities

• Uphold the CARE: Creating Conditions for Change practice framework by promoting and actively employing the CARE principles in interactions with all Brightisle employees, clients, community partners, and stakeholders;
• Ensure care settings receive all requested equipment and supplies in a timely manner;
• Support new home set ups and home moves in consultation with all departments
• Coordinate the logistics of team meetings, workshops, special projects and events;
• Provide direct administrative support to the residential services team as required
• Work with the Operations Director to streamline Brightisle processes and maximize efficiency;
• Perform other duties, relevant to the position, as necessary

To be successful in this role, you:

• Have a bias towards action; you respond to change with a genuine desire to do what it takes to get the job done;
• Have excellent communication skills, both oral and written;
• Are detail oriented and are so organized you colour code your sticky notes;
• Have excellent time management and multi-tasking skills;
• Are an independent worker, but also thrive in team environments; and,
• Are self-aware, have cultural competence, and an understanding of the importance of self-care.

Required experience (equivalencies will be considered)

• At least three (3) years experience in an administrative support role;
• Proven ability to manage multiple projects, programs or demands;
• Demonstrated creative problem-solving skills;

Additional experience

It is considered an asset if you have any of the following additional experience:

• Project or event management experience;
• Meeting, event, or training facilitation; and
• Documentation management.

Additional requirements

• Fluency in English, including very strong English writing skills;
• Highly proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point, Teams) and the ability and motivation to learn new software/applications.