Office Manager

Overview:

We are seeking a highly skilled and detail-oriented individual to join our team as an Office Manager. The successful candidate will be responsible for overseeing payroll processing in both unionized and non-unionized environments, ensuring accurate and timely payment to employees. Additionally, this role involves setting up employees, managing health and retirement benefits, handling accounts payable, and performing other calculations.

Primary Duties and Responsibilities:

Payroll Processing:

· Manage end-to-end payroll processes for 100+ unionized and non-unionized employees with strict bi-weekly payroll deadlines.

· Become familiar with the Collective Agreement and Labour Code Standards and apply specific rules and regulations

Employee Setup and Benefits:

· Coordinate onboarding processes for new hires, ensuring accurate input into the payroll system, including any changes in employment status

Benefits Administration:

· Manage health and retirement benefits and collaborate with benefits providers to resolve issues and enhance employee satisfaction.

Accounts Payable

· Manage accounts payable functions, including processing vendor invoices and payments.

Other Payroll/Administrative Duties as required.

Qualifications:

· Certificate or diploma in Accounting, Finance, Business Administration, or a related field.
· Proven experience as an Office Manager or similar role.
· Excellent attention to detail and organizational skills.
· In-depth knowledge of payroll and benefits administration, including unionized environments.
· Familiarity with accounting principles and practices.
· Proficient in payroll software and MS Office applications, especially Excel.
· Strong interpersonal and communication skills.
· Ability to handle confidential information with discretion.

Proficiency in the use of computer programs for:

· Word processing
· Excel Spreadsheets
· E-mail
· Payroll and accounting software

Proficiency in the use of office equipment:

· Computer
· Voice messaging systems
· Fax
· Photocopier

Personal characteristics:

The ideal Office Manager should demonstrate competence in some or all of the following:

· Behave Ethically: Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of YACRO.

· Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of YACRO.

· Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

· Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

· Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of YACRO.

· Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

· Values diversity with a commitment to equity, diversity and inclusion.

Working Conditions:

· Office Managers work in an office environment.

· Office Managers usually work a standard work week (8:30am-4:30pm, Monday-Friday).

Notes: Positions will be awarded on the basis of qualifications and ability.

This position is NOT a Bargaining Unit position.

Job Type: Full-time

Salary: $57,420.04-$64,602.72 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Work Location: In person