AddressFull job description
Build Your Career at Aecon
Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.
We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!
PURPOSE OF THE POSITION
The Project Administrator will report to the Project Director and is responsible for performing a variety of complex administrative facilities and information services related tasks as well as general administrative support. This role requires a thorough knowledge of company and project policy and procedures. This position requires the ability to work independently and as part of a team exercising judgement and initiative and may be required to provide support for several departments.
FUNCTIONS AND RESPONSIBILITIES
Performs administrative duties for job sites ensuring all project documentation is maintained in accordance with Aecon and project standards.
Supports the ordering and assignment of IT equipment, including laptops phones and printers.
Learns, interprets and applies organizational policies, rules and regulations
Establishes and dismantles site offices as required
Maintain appointment schedules, calendars, and arrange meetings
Prepare courier and fax material
Make travel arrangements
Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
Suggest and implement improved work methods and systems relating to administrative tasks
Order office supplies and promotional items for Project
Maintain resource and vacation schedule
Prepare and edit PowerPoint presentations and organizational charts
Assist other staff in office duties as required
SUPERVISORY RESPONSIBILITIES
None.
KNOWLEDGE, SKILLS & TRAINING NEEDS
3-5 years minimum experience, experience working in a project or construction environment an asset
Proficient in MS Office applications in MS Windows environment
Must be able to deal with sensitive issues in a confidential manner.
Strong communication skills, dealing tactfully with employees, visitors and customers
Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines
FISCAL RESPONSIBILITY
Support to maintain project costs within budget.
EXTENT OF PUBLIC CONTACT
Customers suppliers and alliance partners
Project Managers, project execution, and estimating personnel
PHYSICAL DEMANDS
Prolonged periods of standing and walking.
Work location in a Project Site Trailer Environment
Various work locations in both field and office
OTHER QUALIFICATIONS
Due to the nature of work conducted by Aecon, mandated nuclear export controls requirements must be met for employment
Requires ability to obtain OPG security clearance for nuclear workers
Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.
Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.
We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!
PURPOSE OF THE POSITION
The Project Administrator will report to the Project Director and is responsible for performing a variety of complex administrative facilities and information services related tasks as well as general administrative support. This role requires a thorough knowledge of company and project policy and procedures. This position requires the ability to work independently and as part of a team exercising judgement and initiative and may be required to provide support for several departments.
FUNCTIONS AND RESPONSIBILITIES
Performs administrative duties for job sites ensuring all project documentation is maintained in accordance with Aecon and project standards.
Supports the ordering and assignment of IT equipment, including laptops phones and printers.
Learns, interprets and applies organizational policies, rules and regulations
Establishes and dismantles site offices as required
Maintain appointment schedules, calendars, and arrange meetings
Prepare courier and fax material
Make travel arrangements
Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
Suggest and implement improved work methods and systems relating to administrative tasks
Order office supplies and promotional items for Project
Maintain resource and vacation schedule
Prepare and edit PowerPoint presentations and organizational charts
Assist other staff in office duties as required
SUPERVISORY RESPONSIBILITIES
None.
KNOWLEDGE, SKILLS & TRAINING NEEDS
3-5 years minimum experience, experience working in a project or construction environment an asset
Proficient in MS Office applications in MS Windows environment
Must be able to deal with sensitive issues in a confidential manner.
Strong communication skills, dealing tactfully with employees, visitors and customers
Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines
FISCAL RESPONSIBILITY
Support to maintain project costs within budget.
EXTENT OF PUBLIC CONTACT
Customers suppliers and alliance partners
Project Managers, project execution, and estimating personnel
PHYSICAL DEMANDS
Prolonged periods of standing and walking.
Work location in a Project Site Trailer Environment
Various work locations in both field and office
OTHER QUALIFICATIONS
Due to the nature of work conducted by Aecon, mandated nuclear export controls requirements must be met for employment
Requires ability to obtain OPG security clearance for nuclear workers
Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.
