Project Administrator

Project Administrator

Aski Reclamation LP an indigenous-owned environmental consulting company which integrates First Nations’ knowledge with science, to deliver solutions to our clients and pave the way for industry best practices in Restoration, Reclamation and Environmental Services.

The Project Administrator takes on all the administrative tasks of a project to assist in its successful creation and execution.

Success in this role requires a motivated individual with strong prioritization, organization, and self-directed work skills as you will aid senior project staff working on a variety of concurrent projects.

Work Environment

The Aski offices are situated on the outskirts of Chetwynd, BC, roughly 12 minutes from town towards Moberly Lake, BC. You will find a relaxed and casual office atmosphere with Field Crews and Scientists coming in and out of the office as their shifts begin and end. Our office is open 8:00 am to 4:30 pm.

Preference will be given to local candidates, but remote/hybrid will be considered.

Reports to

Restoration Team Lead

Major Duties

• Provides administrative assistance on projects from proposal phase, planning, tracking and documentation, project closeout to reporting results

• Works within project management software to set up new projects, input data, and create reports

• Compiles data and perform calculations using Microsoft Excel (including Teams and SharePoint)

• Utilizes existing tracking systems or creates new tracking systems (in Microsoft Excel or other) to

track time, costs, schedule, task, materials (nursery plant orders)

• Updates the corporate website, LinkedIn, and social media pages if requested by project

managers

• Posts job postings on internal and external sites and arranges interviews when recruiting new project staff

• Creates purchase orders for project managers

• Ensures documentation of completed projects is filed/archived for future reference

• Reviews subcontractors’ submittals to ensure submittals are complete

• Reissue project manager delegations to team via online task assignments and meeting minute notes

• Uploads and organizes project related documents to SharePoint

• Compiles, processes and coordinates and enters project data and generates reports

• Reviews third party tickets, field tickets and invoices for accuracy and submits for payment

• Ensures accuracy of field time sheet entry (field level) against projects prior to payroll processing

• Supports the Financial Controller in the collection of expenses for invoicing

• Ensures accurate tracking of equipment; may work with the Operations Manager or project coordinators to procure project equipment

JOB DESCRIPTION

• Assists with taking notes and minutes at project meetings

• Orders project specific supplies

• Books travel and accommodation arrangements for field staff, including vehicle rentals

• Assists staff in completing timesheets, HR forms, safety documents, etc.

• Arranges for employee drug and alcohol testing

• Works with HSE Manager to arrange safety training and organize health and safety tickets, report safety stats and develop safety management plans

• Work with junior staff on capacity building in administrative skills

Education and Skills

• Minimum 3 years in an administrative role with preference given to candidates that possess post-secondary certification in office or business administration

• Proficient in Microsoft 365 applications

• Advanced Microsoft Excel skills are an asset

• Strong organization, coordination, and prioritization skills

• Clear communication skills both verbal and written

• Strong documentation skills

• Ability to work in a fast-paced team environment

Compensation and Hours

This role is a full-time position, 30 hours weekly Monday to Friday. Seasonal variances in project schedules may affect this role and working hours required to support projects.

Compensation for this position is expected to range from $28.00 to $35.00 per hour, dependent on experience and qualifications of successful candidate.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please send cover letters and resumes to jobs@askilp.ca

Job Type: Permanent

Salary: $28.00-$35.00 per hour

Expected hours: 30 per week

Benefits:

• Casual dress
• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Relocation assistance
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Work Location: In person