Project Administrator

The Project Administrator is a vital position for MacKay Contracting Ltd. to provide support and assistance to our Project Management team to maintain efficient and high-quality execution of our numerous projects at any given time.

Location & Hours:

This role will be located in the Cranbrook office located at 1600A Theatre Rd., Cranbrook B.C. and will have regularly scheduled hours of five (5) days on / two (2) days off, Monday through Friday, minimum eight (8) hours per day, 8:00 a.m. – 5:00 p.m. This position will involve travel to the various jobsites, and when not in the field, is to be maintained from the office. There may be occasion(s) where overtime and/or weekend work may be required but is not expected to make up a major component of the role.

Responsibilities & Duties:

• Assist Project Management in coordinating and organizing Project activities, including but not limited to scheduling, documentation, and communication
• Conduct quality control inspections to ensure compliance with Project specifications and industry standards
• Perform regular inspections of work sites to identify and address any quality issues or deviations
• Document and report quality control findings and recommend corrective actions when necessary
• Collaborate with Project team members and subcontractors to ensure smooth Project execution and adherence to quality standards
• Follow all safety protocols and guidelines to maintain a safe working environment
• Support the Project team in maintaining accurate Project records, including progress reports, daily logs, and documentation of change orders
• Ability to take bi-weekly and or monthly progress measurements, in coordination with Project Supervisor
• Communicate effectively with team members, subcontractors, and clients to address any Project-related concerns or inquiries
• Assist with procurement and inventory management, including tracking and ordering of materials and supplies
• Stay updated on industry trends, regulations, and best practices related to Project administration, quality control, and labourer duties
• Daily completion of timecards and FLHA reports/forms
• Completing any tasks assigned by the Project Management team in an efficient and timely manner
• Additional duties as may be assigned

Qualifications & Skills:

• Position requires a high level of initiative and a positive attitude
• Organizational and time-management skills
• Ability to give and follow both oral and written instructions
• Excellent interpersonal communication and influencing skills with internal and external stakeholders at all levels
• Ability and desire to work collaboratively to ensure successful Project execution
• Proficient at report writing, review and interpretation of results
• Proficient in computers and Microsoft systems including MS Word, Excel, Outlook and Teams, and common smartphone applications
• Ability to work effectively in a team as well as independently
• Hold a valid Class 5 driver’s licence with a clean driver’s abstract and practice safe driving habits always
• Ability and willingness to travel and work remotely as needed
• Flexibility to work overtime and/or weekend shifts, as needed
• Ability to work outside in all types of weather