Project Administrator

Project Administrator – Kitimat, BC

Join our team at CIMS Limited Partnership! We are currently seeking a skilled and efficient problem-solver who excels in identifying, implementing, and overseeing project initiatives. If you're passionate about driving successful project outcomes and thrive in a dynamic environment, this position is for you!

As a Project Administrator at CIMS LP, you will play a pivotal role in contributing to CIMS's success. Your responsibilities will include managing regional project administration tasks such as the accurate and timely entry of payroll into CIMS timekeeping system (DTC) & client applications, organizing and maintaining payroll-related documentation. Additionally, you will embody CIMS's corporate values of Our People, Our Promise, Our Passion.

You will report to the Project Accountant Lead - West and be accountable for the following:

• Ensure accurate employee records and timely time management system updates.
• Submit time records promptly for payroll and invoicing.
• Collect payroll documentation for timely worker payments.
• Maintain project crew lists and report on time usage and costs.
• Address payment inquiries, support project supervision, and manage travel arrangements while ensuring compliance with regulations.
• Support and advance CIMS' culture, values, and business strategy while ensuring alignment with the company's overall objectives and strategic direction

You are the ideal candidate for this role if you:

• Completion of a business administration certificate, diploma, or degree would be advantageous, demonstrating a foundational understanding of business principles and practices.
• A minimum of 2 years of experience in payroll and timekeeping is preferred, providing the candidate with a solid understanding of these processes and their importance in organizational operations.
• Familiarity with understanding and interpreting union agreements would be beneficial, enabling the candidate to navigate complex contractual arrangements effectively.
• Strong organizational skills and ability to work independently.
• Proficiency in computer Office Suite applications, including Windows, Excel, Word, and Outlook, is required for performing various administrative tasks efficiently.
• Strong English verbal and written communication skills are necessary for effective interaction with colleagues, stakeholders, and external parties.

Your success in this role will be measured by:

• Your ability to lead by example and honour the CIMS Core Values: Our People. Our Promise. Our Passion.
• Your ability to prioritize tasks in a high-volume environment.
• The ability to work independently and take initiative and as part of a team driving towards achieving team goals and objectives.
• The time taken to complete each task from initiation to finalization.
• Set targets for completion time and track adherence to these targets.
• the accuracy of data entered and maintained in the CIMS timekeeping system, crew lists, and databases.
• Monitor for errors and discrepancies and track the percentage of records with accurate information.
• Ensure compliance with company policies, union agreements, and legal regulations in performing each task. Monitor adherence to relevant timelines and guidelines.
• Gather feedback from stakeholders, such as project supervisors, payroll departments, and clients, on the quality and effectiveness of the tasks performed.

About CIMS LP:

CIMS LP is a 100% Canadian-owned and operated mechanical contractor serving locations across Canada. We provide services in the heavy industrial sector, including the largest plant shutdowns and complex industrial projects in the Oil & Gas, Mining & Industrial, Pulp & Paper, and Power Generation industries. We have a strong reputation for executing projects on or ahead of schedule and providing critical 24-hour emergency response services. Our labour affiliations allow us to quickly mobilize highly skilled trades for emergency work, complex major capital or maintenance projects. We work closely with our project stakeholder throughout the project lifecycle to identify, implement, and enforce all aspects of work that impacts productivity which is critical to our customer’s success.

What differentiates CIMS is Our People. Our reputation for the past 30+ years in the business has given us the ability to attract and retain high-performing staff and field supervisors who are committed to our CIMS Core Values and making a positive impact every day. Our Promise is that every employee goes home injury free and that the job is done right the first time. Our Passion is providing our customers with peace of mind with our team’s knowledge, experience, innovated thinking and integrity.

To those who are interested in applying:

CIMS is an inclusive employer committed to a workplace that reflects the diversity of the communities we live and work in. Every day we work towards empowering and advocating for our employees by welcoming, respecting and valuing people for who they are as individuals. We welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA2+ community, mature workers, people with disabilities, and people from different colour /cultural backgrounds.

CIMS LP is committed to ensuring that reasonable accommodation is made available to people with disabilities during the recruitment, assessment and selection processes. If there's something we can do to help make the recruitment process more accessible-friendly, let us know and we will do our best to accommodate.

_ Only candidates who are most qualified for the position will be contacted._

Job Type: Casual

Salary: $35.00-$45.00 per hour

Expected hours: 40 – 60 per week

Schedule:

• Monday to Friday
• Overtime
• Weekends as needed

Supplemental pay types:

• Overtime pay

Education:

• DCS / DEC (preferred)

Experience:

• Payroll: 2 years (required)
• Data entry: 2 years (preferred)
• Administrative experience: 2 years (required)

Work Location: In person