Accounts Payable Clerk

Posted: February 21, 2024

Closed: March 8, 2024

JOB POSTING

OPL # 04-2024 Accounts Payable Clerk Part-time Permanent

Job Title: Accounts Payable Clerk

Hourly Rate: $30.66 - $32.49

Reports to: Manager, Finance

Location: McLaughlin Branch. This position is on-site only

Hours: Up to 25 hours per week. Monday – Friday, hours may be flexible between 8:00 AM start and 5:00 PM finish

Reporting to the Manager, Finance, this position is responsible for processing all authorized invoices and requests for payment.

General Description of Duties:

1. Receives all invoices and cheque requisitions. Verify totals, documentation, and authorization. As required, allocates accounts for invoice payment as approved by Manager.

2. Processes electronic payments and cheques, produces reports as required.

3. Reconciles monthly vendor statements.

4. Maintains Accounts Payable invoice files.

5. Prepares bank deposits.

6. Performs accounting work as required.

7. Assists in the Purchasing function as required.

8. Answers internal staff and external vendor inquires.

9. Maintains confidential financial and personal information.

10. May track and records activities in the reserve and reserve funds held by the library.

11. This position is required to take every reasonable precaution in the circumstances for the protection of the health and safety of the worker.

12. Other Duties as assigned.

Skills and Abilities required:

1. Ability to work independently.

2. Computer competency, and proficiency in office software currently in use in the work area.

3. Experience using QuickBooks in a work setting.

4. Strong communication skills.

5. Ability to operate all equipment used in work area.

6. Ability to establish and maintain effective working relationships with staff and external contacts.

7. Ability to provide courteous, efficient and effective service.

8. Ability to work in confidence.

Physical skills and working conditions:

This position requires keyboarding, extensive attention to detail. Required to meet strict deadlines on an ongoing basis.

Required Qualifications & Education:

One (1) year of formal education in Accounting/Finance plus one (1) year work-related experience or equivalent. Must have a valid Ontario driver’s license. Must be bondable.

Diversity, Equity and Inclusion

The Oshawa Public Libraries is committed to a barrier-free recruitment and selection process. We uphold our values of diversity, equity, inclusion and anti-racism in the delivery of our services and in our workplace. The Oshawa Public Libraries encourages applications from all applicants, including members of groups with historical employment barriers to equity, this is including but not limited to, Indigenous, Black and Racialized groups, People with Disabilities, Women and Persons within the 2SLGBTQ+ Community.

Accommodation

The Oshawa Public Libraries is an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. Should you require Code-protected accommodation, through any stage of the recruitment process, please make them known when contacted by Human Resources. Personal information provided is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act.

Interested applicants are requested to submit a current resume and cover letter to quoting job # OPL 04-2024. Only applicants who are selected for an interview will be contacted.We will not be accepting phone calls regarding this position.

Job Types: Part-time, Permanent

Salary: $30.66-$32.49 per hour

Expected hours: No more than 25 per week

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• Morning shift
• No weekends

Experience:

• Accounts payable: 1 year (preferred)
• QuickBooks: 1 year (required)

Ability to Commute:

• Oshawa, ON L1H 1N2 (required)

Work Location: In person

Application deadline: 2024-03-08