Bookkeeper/Administrator

Golf has been a tradition in Listowel since 1920, when a small group established the Listowel Golf & Country Club Limited. Today, our semi-private club strives to provide a unique and enjoyable experience from the moment you arrive. With attention to detail, we offer you the area’s finest golf product.

We are currently recruiting a Bookkeeper/Administrator to join our team for a 1 year term to cover a leave with the possibility of extension. The Bookkeeper/Administrator position at Listowel Golf Club is responsible for accounts receivable, cash management, daily activity and month end journal entries. This position prepares AP to send to head office, enters payroll bi-weekly, general office administration duties and assists elsewhere as needed. This position will also assist with sister company in some duties. This position reports directly to the General Manager with a direct report also to parent company CFO.

Responsibilities:

General Administration

• Pick up, open and distribute general mail and other material
• Administer the general company email and forward to the applicable department/individual and follow up to ensure proper action has been taken
• Coordinate and manage office equipment services, deliveries, etc. and order stationary supplies
• Coordinate and liaise with corporate head office resources for payroll, Human Resources, and finance

Accounts Receivable & Cash Control

• Reconcile daily cash outs from all point of sale terminals and investigate all differences
• Prepare bank deposits and coin orders and take to banking institution
• Prepare all monthly member statements for both golf clubs
• Processes AR and balance AR monthly; run monthly member payments and member payment plans on credit cards
• Address all member inquiries in regards to their statements and investigate any queries and resolve disputes
• Collect all outstanding monies on the aged A/R listing in accordance with terms
• Update as necessary a list of current members with charging privileges
• Maintain member master records and update regularly
• Reconcile membership payments
• Monthly close of A/R module
• Enforce cash controls and report lapses in cash control procedures to corporate head office

Accounts Payable

• Maintain filing of purchase orders and packing slips
• Match invoices to corresponding packing slips and purchase orders, check for discrepancies, and distribute to appropriate department for approval and coding, verify coding
• Verify and process employee receipts and expenditures for payment
• Monthly records inventory and audit inventory from time to time as directed
• Assist department heads with the preparation of yearly budgets

Payroll

• Maintain employee master files in paper record and on payroll system
• Input payroll data for all employees for both golf clubs
• Vacation pay calculations twice a year for both clubs; statutory holiday pay as required

General Accounting

• General ledger reconciliations of all balance sheet accounts
• Year end and month end closing duties as assigned

Relationships:

• Reports directly to the Generally Manager
• All levels of staff internally
• Externally, relate to members, vendors and associated companies
• To parent company HR department for HR and Health & Safety issues
• To CFO at parent company for accounting and finance duties

Requirements:

• Proficiency in MS Word and Excel
• Proficiency in double entry accounting fundamentals
• Communication skills (facilitation, listening, verbal, written, presentation)
• Strong attention to detail and accuracy
• Ability to read, understand, and speak English at a grade 12 level
• Well organized and able to work well under pressure
• Ability to work independently
• Ability to meet daily deadlines
• Previous experience as a bookkeeper or accounting manager in the hospitality and or recreational industry
• Strong problem identification and resolution skills
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
• Ability to interpret and implement company polices and procedures
• A post-secondary diploma in Bookkeeping, Accounting, Business Administration or related fields
• Previous work experience obtained over a minimum of 5 years

Hours of work:

• During peak season (March- September): 44 hours per week
• During off season (October – February): 20 hours per week
• May be required to work extra hours during peak season
• May be required to work weekends depending on scheduled events

Job Type: Fixed term contract
Contract length: 12 months

Work Location: In person