Bookkeeper/Office Administrator

Eastern Welding (EW) is a Mechanical & Structural contracting company which provides construction and maintenance expertise throughout Eastern Ontario to our valued and long-established customers since 1980.

Visit: www.easternwelding.ca for more information about our company.

The Bookkeeper/Office Administrator will report directly to the President and has a variety of responsibilities that support the day-to-day operations of the company. These responsibilities include but are not limited to: General Banking, Accounting and Records Management.

Benefits:

Eastern Welding offers a competitive benefits package with remuneration based on experience. Package includes:

• Extended Health Care including Dental
• Company Pension
• Paid Time Off
• Vision Care
• Life Insurance
• Disability Insurance
• Employee Assistance Program

Bookkeeping Duties:

Include but are not limited to:

• Maintaining company accounts & managing receivables and payables through reconciliation of accounts, packing slips & invoices
• Performing general banking duties including transfers, payments, deposits and safeguarding documentation
• Preparing scheduled remittances: Employers' Source Deductions, HST Remittances, EHT Remittances, Corporate Tax Remittances and WSIB Remittances
• Processing weekly payroll, maintaining employee records and preparing yearly T4 slips and ad-hoc Records of Employment
• Processing required government annual reconciliations related to payroll
• Preparing monthly billing reports and generating customer invoices
• Processing supplier and sub-contractor payments according to company payment schedules and procedures
• Maintaining an organized and functional filing system (both digitally and physically)
• Ability to work independently

Administrative Duties:

• Answering phone, gatekeeping and directing calls accordingly
• Preparing correspondence and other documents
• Maintaining inventory of office supplies, placing orders and replenishing as needed
• Updating customer health and safety reporting files
• Perform job-costing duties per company policies
• Files electronic and hard-copy non-project documents
• Perform other administrative duties as assigned
• Oversees IT duties and follows-up with required support from outside sources

Requirements:

• At least 3-years commercial bookkeeping experience
• At least 3-years experience processing government remittances and taxes
• Requires focus on accuracy, compliance, process improvements and efficiency
• Excellent time management and use of established procedures to complete time sensitive tasks
• Good command of English, spoken and written is essential
• Proficient in QuickBooks Pro and all Microsoft programs: Outlook, Word, Excel etc.
• Willing to learn new tasks and expand scope of responsibilities
• Cordial, positive, diligent and attentive to details

Experience:

• Accounting: 3-years

Education:

• Secondary School

Language:

• English

Job Type: Full-time

Salary: $50,000.00-$70,000.00 per year

Benefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• QuickBooks: 1 year (preferred)
• Bookkeeping: 3 years (preferred)

Language:

• English (required)

Ability to Commute:

• Summerstown, ON K0C 2E0 (required)

Work Location: In person