Hotel Accounting Assistant - Part Time

Summary: Maintains the Daily Revenue Report (DRR), ensuring accuracy and timely reporting. Supports the accounts payable/accounts receivables process by ensuring that billing, invoices and credit card statements are handled according to company’s policies and procedures. May also be involved in other accounting-related functions as assigned.
Essential Duties and Responsibilities: include the following. Other duties may be assigned by the supervisor as needed.

• Collect paperwork from all revenue centers in the hotel ensuring accuracy and compliance with company internal controls and local hotel polices.
• Prepare the daily report for circulation to management and uploading to central accounting system.
• Process accounts payable invoices in accordance with company policy, system resources and timelines.
• Obtain approvals from department heads on invoices to be paid; make property accounting entries in ledger; reconcile discrepancies with vendors
• Process invoices from hotel property as needed, including obtaining approvals from department heads on invoices to be paid, making property accounting entries in ledgers or posting invoices to quickbooks, reconciling discrepancies with vendors, matching and filing invoices and paperwork.
• Process check requests, generate accounts payable and refund checks and assist in the maintenance of the hotel checkbook or GL as needed.
• May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department’s supply needs are met in a timely and efficient manner.
• Process accounts receivables billing as needed according to company’s policies and procedures.
• Process accounts receivable to include billing, coordination of accurately applied payments and aging management.
• Review House Accounts and Group Master.
• Assist in issuing banks to other cashiers as needed, and maintain a documented inventory of all cashier banks. Collect and count all cashier envelopes daily, and research any cash variances. Conduct periodic audits of cashier banks. Notify management of any issues or problems.
• Assist in preparing reports such as petty cash reports, over and short reports, General Cashier reports, cash management reports and/or other reports as needed.
• Promote teamwork and quality service through daily communication and coordination with other departments.
• Assist with customer billing and credit card issues including research or obtaining information regarding accounts, cash transactions, or bank accounts.
• May assist with other duties as needed.
• Interacts with internal and external customers in a positive, professional and accommodating manner.
• Self-starting personality with an even disposition to effectively communicate with guests, team members and community.
• Perform any other job related duties as assigned.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have a flexible schedule and ability to work days, evenings or nights any day of the week, including weekends and holidays.
• Must have exceptional customer service skills
• Demonstrated ability to perform multiple tasks in a busy environment and remain flexible
• Ability to work well in a team environment
• Must have a self-starting personality with an even disposition to effectively communicate with guests and staff.
• Possess excellent written, verbal, and organizational skills. Computer literacy and financial management a must.

Job Types: Part-time, Permanent

Salary: $16.00-$17.00 per hour

Expected hours: 12 – 16 per week

Schedule:

• Day shift
• Weekends as needed

Experience:

• QuickBooks: 1 year (preferred)
• Bookkeepers: 1 year (preferred)

Work Location: In person