Reception/Administrative Assistant

Discover your full potential! At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees — 28,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Apply today and join the company that is Leading with Science®.

We are currently looking for an individual with a positive attitude and professional presence who is interested in a Receptionist/Administrative Assistant position at our Nanaimo, B.C. branch. We are seeking an individual to help fill in and provide coverage for an employee currently on leave. This position is temporary and part-time, consisting of 20 hours per week with the possibility of transitioning into a full-time permanent role. While you perform various administrative duties, we will depend on your pleasant demeanor and friendly smile to serve as the first point of contact for clients, vendors and other visitors at the office. This position offers a variety of administrative tasks that will help provide assistance to the Nanaimo team and various other groups within the branch. Our office hours are 8:00 AM to 5:00 PM Monday through Friday.

The salary range for this position is $25 - $35 per hour. Please note that Tetra Tech considers various factors in determining pay, including but not limited to: education, relevant and demonstrated work experience in the role, skills, geographic location, qualifications, certifications, and other competencies relevant to the needs of the business.

Some of the Responsibilities You May Have:

• Delivering the first impression to all visitors to the office in a professional manner while notifying the appropriate staff members to facilitate timely meetings and appointments
• Formatting and proofreading reports, proposals, and correspondence to deliver exceptionally accurate documents that comply with corporate standards
• Creating and manipulating PDF documents using features of Adobe Acrobat or similar PDF software to assemble documents and insert links and bookmarks
• Facilitating file management for projects
• Maintaining the project archive and document library
• Assisting with travel arrangements
• Completing expenses and timecards for staff
• Maintaining good working relationships with other Administrators
• Daily cleaning and tidying of boardrooms and kitchens
• Maintaining supplies for photocopiers and office equipment
• Other duties as necessary

Qualifications that Would Make You a Great Candidate:

• Post-secondary certificate/diploma from a recognized office assistant or administrative assistant program preferred; applicants with a high school diploma with applicable administrative experience will also be considered
• Experience with MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written English communication skills, including spelling, grammar, and proofreading skills
• Ability to remain professional in all situations
• Excellent attention to detail
• Self-motivated, with strong time management and organizational skills
• Demonstrated commitment to safety and a strong work ethic
• Previous office experience is considered an asset

What Makes Tetra Tech a Great Place to Work:

• Benefits starting day one of employment.
• Competitive base salary.
• Eligible for overtime (calculated at 1.5 times) that can be banked or paid out, whatever you prefer. Some of our employees work a lot of hours during the busy times and then take extended time off.
• Tetra Tech supports life-long learning and provides an annual allowance for educational opportunities.
• You will be working with an amazing, very supportive team that takes a great amount of pride in our reputation and the phenomenal customer service we are known for.
• Tetra Tech is a global company with over 28,000 employees worldwide. By joining this team, you have access to this network of professionals, experience, opportunities, and corporate benefits (e.g., corporate discounts, stock purchase plan).
• Opportunity for advancement within our administrative group and within Tetra Tech globally.