Receptionist/Administrative Assistant

Duties
We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing administrative support and ensuring the smooth operation of our office.

- Greet and welcome clients in a professional and friendly manner
- Answer and direct phone calls to the appropriate person or department
- Manage incoming and outgoing mail, packages, and deliveries
- Schedule appointments and maintain calendars for clinicians
- Perform general clerical duties, such as filing, photocopying, and data entry
- Assist with organizing meetings and events
- Maintain office supplies inventory and place orders when necessary
- Handle sensitive information in a confidential manner
- Provide administrative support to various departments as needed

Experience
To be successful in this role, you should have the following qualifications:

- Previous experience in an administrative or receptionist role preferred
- Proficient in using JaneApp
- Experience working in a counselling, dental or medical office is a plus
- Direct Billing – ICBC, WCB, FNHA, Telushealth, etc.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent verbal and written communication skills
- Attention to detail and accuracy in all aspects of work
- Ability to maintain professionalism and composure in a fast-paced environment
- Fluency in Cantonese and Mandarin is preferred

If you are a motivated individual with strong administrative skills, we would love to hear from you. Apply today to join our team as a Receptionist/Administrative Assistant!

Job Types: Full-time, Part-time

Salary: $18.00-$24.00 per hour

Expected hours: 22.5 – 37.5 per week

Benefits:

• Company events
• Flexible schedule
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (required)

Language:

• Mandarin or Cantonese (required)

Work Location: In person