Office Coordinator

Canada West Land (CWL) Reception Management 30% Allocation

• Greet and direct visitors to the appropriate staff members
• Monitor visitor sign in and review safety rules with all visitors and clients
• Receive, screen, direct and relay telephone calls and messages
• Make travel arrangements for CWL team from all offices upon appropriate requests and approvals
• Manage corporate credit card and associated expenses, while ensuring proper coding and assignment
• Support culture initiatives and events for the Calgary office
• Look proactively to improve processes, documents, and business operations as they pertain to your role
• Collaborate and coordinate with H3M Environmental Office Coordinator and leadership on office needs, ordering, reception coverage, and overall support
• Provide project specific support on an as-needed basis

Calgary Office Logistics 30% Allocation

• Order, receive, and store the office supplies and consumables to ensure that basic supplies are available
• Ensure kitchen and common areas are cleaned, stocked, and organized
• Order, receive, distribute and expense any special ordered supplies for Clients/Projects
• Prepare and send all outgoing mail and courier packages, assist with staff mail requests

Building Management 15% Allocation

• Coordinate general building maintenance and communicate to the office about changes, interruptions, or notices as needed
• Review, execute and consolidate building contracts for supplies, facility maintenance etc.
• Communicate with team on changes, interruptions or notices as needed

CWL and CARDON Executive Support 15% Allocation

• Complete expense reports for office corporate card and certain executive team members
• Support and facilitate executives with bookings, calendar management, reservations, ad hoc requests etc.
• Provide support to other members of the CWL ELT as needed

Human Resources and Safety 10% Allocation

• Basic safety responsibility as it pertains to the building
• Working with the various safety leads to ensure alignment and enforcement of policies and procedures
• Collaborate with CWL HR Administrator/Safety Professional to complete administrative duties as it pertains to maintaining records

Why Canada West Land Services?

We are an experienced, culture driven land broker providing quality solutions. Building meaningful relationships is at the forefront of our organization, and we demonstrate this through our actions. We strive to encourage, develop, and support our people so that they can grow and succeed, both as individuals and teammates. Our decades of success wouldn’t be possible without our teammates, who are our biggest asset.

Reliable. Authentic. Accountable. Adaptable. Team.

These are our core values. If you share the same passions and would like to be a part of our dynamic team, please submit your resume.

We would like to thank everyone who submits their resume in advance. Please note, we will only be contacting those whom we wish to interview.