Office Coordinator

Luxuria Group is a multi-disciplinary company based out of Calgary, Alberta. Our strengths lie in our customized approach through transparency and simplicity in deal structure, streamlined decision making, deep comprehension of the industries in which we operate, and efficient delivery. Our goal is, and always will be, to deliver value – for our clients, for our investors, for our partners, for our tenants and most importantly, for the communities in which we operate. Our business is centered across the Western region of Canada, and we strive to do business like a local firm in each market, with the best interests of our communities at heart. Together we are building a legacy of excellence, one project a time.

Job Summary

The Office Coordinator will play a critical role in providing administrative leadership, assisting with daily operational needs, and supporting various administrative tasks. This position requires excellent organizational skills, exceptional service orientation, and the ability to work effectively in a dynamic environment.

We are looking for someone who loves nothing more than delivering exceptional service, someone who takes pride in being able to build strong relationships that encourage collaboration and teamwork. You will provide a wide range of confidential executive and discretionary support in an effective and well-organized manner. The successful candidate must have experience in a dynamic environment where a high degree of professionalism, confidentiality and attention to detail is required.

Job Duties & Responsibilitie

Office Coordination:

• Be known as approachable, collaborative and agile. You look for opportunities to work together with others with an eye towards finding efficiency. You have a reputation for being extremely professional, delivering exceptional customer service, all while having fun doing it!
• Oversee general office operations, including managing office supplies, equipment, and facilities.
• Coordinate administrative tasks, such as managing calendars, scheduling meetings, and handling correspondence.
• Assist with budget management and expense tracking for office-related expenditures.
• Implement and maintain office policies and procedures to ensure smooth operations.
• Coordinate office events, celebrations, and meetings as needed.
• Serve as a point of contact for office-related inquiries and requests.
• Support new employee onboarding procedures, including preparing new hire paperwork, and conducting orientation sessions.
• Support employee relations initiatives, including coordinating employee events, conducting surveys, and facilitating communication between management and staff.
• Assist with recruitment processes, including scheduling interviews.
• Conduct regular inspections of our stores and the office to identify potential hazards and ensure compliance with health and safety regulations.
• Collaborate with management to develop, implement, and maintain workplace safety policies and procedures.
• Schedule employee safety training programs, including CPR, first aid, and emergency response drills.
• Collaborate with HR and management to promote a culture of safety awareness and accountability among employees.
• Complete ad hoc assignments as required.

Skills & Qualifications:

• Bachelor's degree or Diploma in Human Resources, Business Administration, or related field preferred.
• Excellent verbal and written communication skills
• Exceptional service orientation and the ability to provide professional, accurate, and timely support to team members and internal clients
• Prior experience in human resources and office administration roles preferred.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite and HRIS software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.

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Luxuria is an equal opportunity employer. We embrace diversity and inclusion and are committed to providing equal opportunity. Embracing diversity, we ensure fair and equitable practices in our hiring decisions.

We thank all applicants for their interest; however, only those selected for interviews will be contacted.

Please Note: All applicants must be legally entitled to live and work in Canada.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Dental care
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person