Permanent Full Time Finance Clerk

File No: MNU-23-30
Date Posted: December 15, 2023
Closing Date: Until filled
Location: Ongwanada Resource Centre
Hours of Work: 35 hours per week
Wage: Hourly: $25.52 – $27.26
Annually: $46,447 – $49,616

POSITION:

Under the direction of the Chief Finance and Administration Officer, the Finance Clerk manages persons served accounts to ensure payments are properly recognized, records account changes, and resolves billing and payment errors. The Finance Clerk will also organize invoices. Other duties include managing persons served invoice copy files, administering payments received or made on behalf of persons served, updating these payment records and the Accounts Receivable ledger, and answering phone inquiries. The Finance Clerk also researches customer charge-backs, returns, and adjust the Accounts Receivable ledger as directed.

DUTIES AND RESPONSIBILITIES:

Accounts Receivable

• Process accounts receivable invoice payments
• Validate accounts receivable sub-ledger and follow up on past due accounts
• Prepare all accounts receivable and petty cash recovery EFT documents
• Respond to inquiries relating to accounts receivable matters

Accounts Payable

• Reconcile Monthly visa statements and prepare general journal entry
• Reconciliation of petty cash re-imbursement requests
• Process cheque payments for invoices due for payment according to Microsoft Dynamics
• Prepare all EFT bank payment spreadsheets with supporting documentation

Procurement

• Support Procurement process cycle:
• Process purchase orders
• Provide clerical and analytical support in RFP process
• Process all medical and cleaning supply orders

Responsibilities related to Passport Funding Program

• Prepare monthly bulk invoice in excel based on actual expenditures posted to the general ledger
• Create Great Plain Dynamic invoices for monthly passport totals
• Provide supporting documents for audits

Person Served Files

• Review, reconcile and maintain individual person-served balances through bank statements
• Prepare and monitor leasing Agreements
• Provide backup where applicable to other financial functions within the portfolio.
• Assisting the Chief Finance and Administration Officer as directed on assigned projects including year-end and interim audits and one-time requests.

** For the complete position description please contact Human Resources through careers@ongwanada.com

QUALIFICATIONS, SKILLS & KNOWLEDGE REQUIRED:

• Successful completion of an accounting post-secondary diploma/certificate or equivalent education and experience;
• Minimum three years’ experience working in a computerized accounting environment;
• Excellent knowledge of Microsoft programs including; Office, and Great Plains Dynamics (preferred);
• Excellent oral communication skills and interpersonal skills are required to deal with external/internal customers, government ministries, and the community effectively and tactfully on a day to day basis;
• Excellent organizational skills;
• Must be able to work with minimal supervision;
• Keyboarding, analytical and statistical skills are required to carry out day-to-day routine accounting assignments
• Bilingualism (French/English) an asset

Please submit a Cover letter and Resumequoting file number by the noted closing date to:

Human Resource Generalist

Ongwanada

191 Portsmouth Avenue

Kingston, ON K7M 8A6

Fax (613) 548-8135