Supervisor, Accounts Receivable, Finance

Position Overview

The Accounts Receivable team in Finance is currently seeking a Full-time Regular Supervisor, Accounts Receivable.

The Supervisor, Accounts Receivable reports to the Manager, Financial Operations and supports the Manager through managing the service delivery of the Accounts Receivable team.

The Supervisor, Accounts Receivable manages large volumes and high stress levels with multiple projects and priorities. They will provide guidance and leadership for the Accounts Receivable team (recruits, coaches, trains, motivates, supervises and evaluates performance for 3-5 RFT team members. The Accounts Receivable unit within Financial Operations is responsible for invoicing, collecting, reconciling, depositing, and recording revenue for the University community. The Accounts Receivable unit invoices third party organizations for goods and/or services associated with commercial activities and play a key role in reviewing cash controls campus wide. Advises University staff, customers and individuals on policies, procedures and guidelines and related documentation required for the Accounts Receivable team.

Position Description

Summary of Key Responsibilities:

• Responsible for ensuring the timely accurate recording and collection of the University's invoices and payments in PeopleSoft
• Coordinate with the University departments to ensure the process for issuing invoices, recording payments and collections are effective and efficient.
• Responsible for managing and providing leadership to the Accounts Receivable team of 3-5 members that directly report to this position. (Hire, train, supervises and evaluates team members (including disciplinary action and termination if required).
• Mentor team members, act as a resource to others and be self-directed. Facilitate communication and work flow in the team.
• Provide advice, interpretation, guidance and information to University departments, faculties and University administration sharing expertise, applying knowledge and making recommendations.
• Oversee and review the process for monitoring and follow-up with University departments, individual customers, and external organizations to ensure timely collection of payments on past due invoices and dishonored cheques.
• Oversee and review the process for the calculation of allowance for doubtful accounts, write off of bad debt expense and related reconciliations.
• Develop or initiate changes to business systems, procedures and practices (policies) leading to improvements and streamlining of processes.
• Review and approve system access for Accounts Receivable, Billings and Collections in PeopleSoft.
• Oversee, assist and prepare monthly Accounts Receivable reconciliations, including system queries to search for errors and any problems with data.
• Participate in the month-end, quarter-end and year-end financial statement preparation process as it relates to Accounts Receivable.
• Ensure internal controls are in place and adhered to. Assist in reviewing and assessing internal controls of the University and where necessary, recommend new internal control processes.
• Act as a super user for the PeopleSoft Accounts Receivable and Billing system. Coordinate invoicing and billing with the University departments using PeopleSoft (including training, sharing of expertise and ensuring system integrity).

Qualifications / Requirements:

• Professional accounting designation (CA, CMA or CGA) with a related university degree or an equivalent combination of education and experience.
• Understanding of accounting concepts, and knowledge of GAAP.
• Minimum of ten years' experience in a business environment and accounting experience, including extensive experience in all Accounts Receivable processes.
• Supervisory/management experience and ability to provide direction and leadership to staff.
• Advanced skills and ability to use Word, Excel, Access and data warehouse reporting, electronic mail, and PeopleSoft financial systems.
• Excellent organization skills; good written and verbal communication skills.
• Knowledge of University culture and cross-departmental policies.

Application Deadline: January 24, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is classified in the Management Career Band, Level 1 of the Management and Professional Staff Career Framework.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.